Privacy Policy

Effective Date: 9/6/2025

This privacy policy discloses the privacy practices for The Tradeshow Photo Booth (https://thetradeshowphotobooth.com). This privacy policy applies to information collected through our website, photo booth services, and related business operations.

What This Policy Covers

What personally identifiable information is collected from you through our website and services
How your information and event photos are used and with whom they may be shared
What choices are available to you regarding the use of your data
The security procedures in place to protect your information
How you can correct any inaccuracies in the information

Information Collection, Use, and Sharing

We are the sole owners of the information collected through our website and photo booth services. We only collect information that you voluntarily provide via:

Contact forms and quote requests
Email communications
Phone consultations
Event booking processes
Photo booth interactions during events

We will not sell, rent, or share your personal information with third parties for marketing purposes. Your information is used solely to provide our photo booth services and communicate with you about your event.

Photo and Image Collection

Event Photos: During photo booth sessions, we collect digital images and videos of event participants. These images are:

Stored securely on our equipment and cloud storage systems
Provided to the event organizer (our client) as part of our service
May be used for marketing purposes only with explicit consent
Automatically deleted from our systems after 90 days unless otherwise requested

Marketing Use: We may request permission to use select photos for marketing materials, website galleries, or social media. This is always optional and requires explicit consent from participants.

SMS and Communication Privacy

Text Messaging: If you opt-in to receive text messages from us:

We will not share your opt-in information with third parties for unrelated purposes
We may share data with service providers who help deliver text messages
You can opt-out at any time by replying "STOP" to any message
Standard message and data rates may apply

Email Communications: Unless you ask us not to, we may contact you via email about your booking, service updates, or special offers related to photo booth rentals.

Your Rights and Control Over Information

You have the right to:

See what personal data we have about you
Request corrections to any data we have about you
Request deletion of your personal data
Opt-out of future communications
Request copies of photos taken during your event
Withdraw consent for marketing use of your photos

To exercise these rights, contact us at book@thetradeshowphotobooth.com or 877-566-4479.

Data Security

We take comprehensive precautions to protect your information and event photos:

Encryption: All sensitive data is encrypted during transmission and storage
Secure Storage: Photos and personal data are stored on secure, password-protected systems
Limited Access: Only authorized personnel have access to personal information
Regular Backups: Data is regularly backed up to prevent loss
Secure Deletion: Data is securely deleted according to our retention policies

Our photo booth equipment uses secure wireless connections and encrypted storage to protect images during events.

Third-Party Services

We may use third-party services to enhance our operations:

Cloud Storage: For secure photo storage and backup
Email Services: For communication and marketing
Payment Processing: For secure transaction processing
Analytics: To improve our website and services

These services are bound by their own privacy policies and security standards. We only work with reputable providers who maintain high security standards.

Data Retention

Personal Information: Retained for the duration of our business relationship and up to 7 years for tax and legal purposes

Event Photos: Automatically deleted after 90 days unless the client requests extended storage

Marketing Materials: Photos used for marketing are retained until consent is withdrawn

Communication Records: Email and text message records retained for up to 2 years

Children's Privacy

Our services are not directed to children under 13. We do not knowingly collect personal information from children under 13. If photos are taken of minors during events, we require parental consent from the event organizer.

Policy Updates

Our Privacy Policy may change from time to time to reflect changes in our services or legal requirements. All updates will be posted on this page with a new effective date. We encourage you to review this policy periodically.

For significant changes, we will notify existing clients via email at least 30 days before the changes take effect.

Contact Information

If you have questions about this privacy policy or believe we are not abiding by it, please contact us immediately:

Email: book@thetradeshowphotobooth.com

Phone: 877-566-4479

Website: https://thetradeshowphotobooth.com

We are committed to resolving any privacy concerns promptly and transparently.